TRAVEL INFORMATION

Please note all information is provided alphabetically (A to Z) by topic.

 

Air
CentralSquare is pleased to host economy class round-trip air transportation for you and your guest from your preferred airport of departure to the Barcelona El Prat International Airport (BCN). The CentralSquare planning team, Launch, Inc., will be partnering with Luxe Travel to assist with booking your air. Within three business days of receipt of your online registration, you will be provided with air itinerary options for your flights. Air arrangements will be made via the most direct and economical routing from your home city. You will need to approve this itinerary via email prior to your tickets being issued (within 24 hours to confirm availability). Once tickets have been issued, any changes you make to your itinerary resulting in additional costs will be at your own expense. Any fare increases caused by upgrades or changes will be your responsibility. All airline preferences will be attempted but cannot be guaranteed.   

 

Area Code / Cell Phones 
The country code for Spain is +34. When making a call from the United States to Spain, it would be dialed as 011+34+phone number. Most international cell phones work in the area. It is recommended that you activate your International service plan on your phone to minimize any phone charges, texting and data roaming charges.    
 

Arrival Information
Upon arrival into the Barcelona El Prat International Airport, please proceed to the Baggage Claim Area to collect your luggage. Proceed through the Customs Area with your luggage. As you exit the Customs Area, continue to your right and exit through the doors labeled “Grupos”. Once outside, you will be greeted by the Centurions Club Event Team, assisted with your luggage, and directed to waiting transportation to take you to the Hotel Arts Barcelona. The transfer will take approximately 20 minutes.

If you are traveling on dates or times other than the scheduled program dates to or from a different hotel, you will be responsible for your own transportation to and from the hotel. Taxi service from the Los Cabos International Airport is readily available.


Upon arrival at the Hotel Arts Barcelona, you will be escorted to the Centurions Club Hospitality Area for check-in. Official hotel check-in time is 3:00 p.m. If you arrive to the hotel prior to check-in time, pre-tipped bellmen will take your luggage to a storage area until check-in is available. The hotel will make every effort to have your room ready upon your arrival. Upon check-in, a credit card imprint will be taken for personal expenses. The hotel accepts all major credit cards.  

 

Attire 
In general, the standard attire in Barcelona is city chic, similar to other European cities. In the days, you’ll want to wear attire appropriate for the activity you are participating in. If you are strolling around the city, you’ll want to dress comfortably but with a European flare. Swimsuits and workout clothes will come in handy if you plan to use the pool, Fitness Center, spa or explore the beach. We suggest that you bring sunscreen, sunglasses, and a hat or visor to project yourself from the sun. For activities and evening functions, layered clothing is recommended. 

FUNCTION
RECOMMENDED ATTIRE (MEN & WOMEN)
Welcome Reception & Dinner
Dressy Casual**
Business Meeting
Casual**
Optional Activities
Casual**
Group Dinner
Dressy Casual**
RECOMMENDED ATTIRE
MEN
WOMEN
*Casual
  • Khakis or good jeans (clean, no holes)
  • Cargo or Bermuda shorts (depending on climate)
  • Plain T-shirt (no slogans), polo shirt
  • Casual button-down shirt and/or sweater
  • Loafers, sneakers (with or without socks), sandals
  • Sundress
  • Long or short skirt
  • Khakis or nice jeans
  • Shorts (depending on climate)
  • Plain T-shirt (no slogans), polo shirt
  • Casual button-down blouse

**Dressy Casual
  • Seasonal sport coat or blazer, and slacks
  • Dress shirt, casual button-down shirt, open-collar or polo shirt
    • Tie optional
  • Dress
  • Skirt and dressy top
  • Dressy pants outfit
    • Nice jeans and dressy top


Business Hours / Tipping
Opening hours of most shops in Spain are generally Monday – Saturday from 9:30 a.m. – 1:30 p.m. and 4:30 p.m. – 8:00 p.m. You will notice Spain observes an afternoon siesta where the majority of shops close from approximately 2:00 p.m. – 5:00 p.m. It is not customary to tip in most places In Spain. In general, the more informal a place is, the less common tipping will be. While there are situations where tipping is welcomed in Spain, it's a much less common practice than in other countries.

 

Centurions Club Event Team
Upon arrival and throughout your stay at the Hotel Arts Barcelona, the Centurions Club Event Team will be on-hand providing assistance to ensure a comfortable and enjoyable trip for you. Please do not hesitate to ask for any assistance.

 

Children and Additional Guests
The Centurions Club 2019 is an exclusive reward for top qualifiers. CentralSquare is pleased to host one qualifier and one guest. All guests must be 18 years or older. If you wish to bring children or additional guests, any additional cost will be at your own expense (air, hotel, meals and childcare services). Please note children are not permitted to attend any scheduled Centurions Club functions.

 

Climate / Weather
April is the beginning of summer in Barcelona, with temperatures gradually increasing by the day.

  • Average High: 67° F / 19° C
  • Average Low: 55° F / 13° C


Currency
The Euro (€) is the official currency of Spain. Major credit cards are accepted extensively throughout Spain. The exchange rate fluctuates daily. For updates on the current exchange rate, please visit www.xe.com.

If you choose to exchange money in Spain, you may exchange at the airport, through the hotel or at exchange shops. The best rates are typically available via Bank ATM / Cash Machine transactions.

 

Departure Information
Prior to your departure from Hotel Arts Barcelona, you will be provided with a personalized departure notice outlining your transfer schedule. Hotel check-out time is 12:00 p.m. Departure transportation to the Barcelona El Prat International Airport will be provided on Monday, April 15, 2019 only.

 

Electricity
The electric current in Spain is the European standard: 220-volt, with two round prongs. For 110-volt appliances, it is suggested to use a current converter appropriate for the wattage of the appliance or a two-prong, round plug adaptor to operate 110-volt U.S. travel appliances. Please see the images below for clarification of outlet type:

 

Emergencies
The central help number for all emergencies in Europe is 112. Dial 17 for the police, 15 for an ambulance, and 18 for a fire.

 

Extensions
If you wish to alter or extend the travel plans that we are pre-arranging for you, you are at liberty to do so and we will be happy to assist you. You will, however, be responsible for any resulting increase in your airline ticket price, booking additional hotel nights, transfers, etc. Please include extension requests on the registration form.

If you would like to extend at the Hotel Arts Barcelona, we will check availability at the hotel on your behalf. You will be contacted to obtain your credit card information to confirm your extension pending hotel availability.

The negotiated group rate at the Hotel Arts Barcelona is 325 € per night, plus 10% VAT, and city tax. Breakfast is included in the room rate.  
 

Gratuities
CentralSquare will be providing gratuities in conjunction with the scheduled program from your arrival to your departure. This includes baggage handling at the airport, hotel gratuities, gratuities on scheduled activities, and food and beverage functions.

 

Health & Safety
As always, CentralSquare stresses the importance of taking care of your health and well-being while traveling. Below are some actions you can take to ensure that you remain as healthy and safe as possible while at Centurions Club 2019.

Spain is one of the safest countries in Europe. The biggest threat to tourists is pickpocketing in crowded areas. Pickpocketing can be prevented by keeping your wallet, passports, and camera in a money belt or securely stored in your hotel safe. Do not flash money or electronics around in crowded areas.

Tap water in Spain is safe to drink, although you may notice a slight chlorine-like aftertaste in some coastal areas of Spain.

 

Medications & Prescription Drugs
Medications should be in labeled containers. When traveling with medications, it is recommended that you carry a copy of the prescription. Also, you should keep all medications in your carry-on luggage.

 

Packing Tips
It is recommended that you do not check luggage that contains travel documents, medication, jewelry, electronic equipment, or any other valuables. These items should always be kept with you. We do not recommend bringing valuables on your trip to Spain, but if you choose to do so, it is recommended that you store your valuables in the safe provided in your sleeping room.

Suggestions for carry-on luggage:

  • Airline ticket and itinerary
  • Government-issued Photo ID / Passport
  • Cash / Credit Cards
  • Camera
  • Prescription medication
  • Reading materials
  • Toiletries: Liquids must be 3.4 oz. (100 ml) and fit into a zip-top bag
  • Sweater or jacket
  • Jewelry and other valuables
  • For overnight flights: ear plugs, eye mask, neck pillow

 

Passports & Visa
Upon arrival into the Barcelona El Prat International Airport (BCN), you will be required to present a valid passport with an expiration date of at least 6 months after your departure date from Spain. You and your guest are responsible to obtain any necessary entry visas pertaining to your respective passport/home country. Please visit www.cibt.com for more information and for help attaining a visa if required. If you have questions, please contact your local human resources department. Please be sure to not only review visa requirements for Spain but also any countries you stop in as part of your air travel.

 

Personal Expenses
All attendees are responsible for any incidental purchases, including but not limited to, laundry charges, telephone calls, and gift shop purchases. Gratuities for your personal services such as laundry, valet, telephone calls, etc., should be taken care of by you at the time services are rendered. Please settle your incidental account with the hotel upon your final check-out.

 

Program Dates & Inclusions
The official program dates are Wednesday, April 1 - Sunday, April 5, 2020.

CentralSquare is pleased to host accommodations, scheduled activities, transportation, and meals during the program for you and your guest. Gratuities will be provided with all planned activities and functions. This includes baggage handling at the airport, hotel housekeeping gratuities, and all scheduled food and beverage functions.

Centurions Club 2019 program inclusions:

  • Round-trip economy / coach air transportation between your home city and Barcelona El Prat International Airport (BCN) for you and a guest.
  • Round-trip ground transfers between the Barcelona El Prat International Airport (BCN) and the Hotel Arts Barcelona for you and your guest.
  • Accommodations at the Hotel Arts Barcelona for five days and four nights (April 1-5).
  • Breakfast daily (April 2-5).
  • Lunch on-property using your room credit or with your activity (April 2-4).
  • Dinner at evening functions (April 1 & 3).
  • Dinner during evening at leisure may be expensed (April 2 & 4).
  • Optional Activities (April 3 & 4).
  • Roundtrip Bellmen gratuities.
  • Nightly Maid / Housekeeping gratuity.
  • All taxes and gratuities on scheduled program events.

 

Sunrise / Sunset
Enjoy sunshine in April with the sunrise around 7:30 a.m. and the sunset around 8:20 p.m. for the week of the Centurions Club. 

 

Tax
Sales tax in Spain is known as IVA and is currently at 18%.

 

Time Zone
Barcelona will be on Central European Summer Time starting March 29, 2020. When it is 7:00 p.m. on April 1, 2020 in Barcelona, it is:        

  • 10:00 a.m. in San Francisco
  • 1:00 p.m. in New York City
  • 6:00 p.m. in London
  • 1:00 a.m. (Next day) in Singapore
  • 3:00 a.m. (Next day) in Melbourne, Australia     

 

Travel Documents & Information
Final travel details will be sent to the mailing address you provide during registration, approximately ten days prior to your departure.

 

Travel Restrictions
Security measures restrict the amount of liquids and gels passengers can "carry-on" to the plane. To comply with these rules, each of your toiletries must be 3.4 oz. (100 ml) or smaller and you must place all the toiletries in a single quart-size zip-top bag (approximately 1 liter). Airlines strictly observe policies regarding items that cannot be included in carry-on bags, including any sharp or flammable objects, such as knives, razors, scissors, pocket knives, letter openers, etc. If any item is questionable, it is best to leave it at home or pack it in your checked luggage.

 

Travel Tips
To minimize the effects of traveling, we recommend the following:

  • Wear comfortable clothing and footwear.
  • Keep yourself hydrated.
  • Avoid alcohol and caffeine consumption prior to / during your flight.
  • Eat small meals during the flight.
  • Stand up and stretch your arms and legs every few hours to encourage proper circulation